These “no-match” letters are nothing new, and are sent to thousands of employers each year by SSA when employees’ names and corresponding Social Security numbers provided on W-2 forms do not match SSA’s records. However, the new DHS regulations require no-match letters issued by SSA to be accompanied by a letter from U.S. Immigration and Customs Enforcement (ICE) which informs employers on how to respond to the no-match letter so they are compliant with U.S. immigration laws.
"If employers receive a no-match letter, it's critical that they closely follow the specific steps outlined in the letters from SSA and ICE", said Steve Sleeper, PBA's executive director. "It's also important that employers do not assume that a Social Security mismatch is the result of wrongdoing on the part of their employee".
More regulations are expected in the months ahead, including a reduction in the number of documents that employers must accept to confirm the identity and work eligibility of their employees. Currently, 29 categories of documents can be used to establish identity and work eligibility, so a reduction in this number could potentially ease the burden on employers. PBA will stay on the top of this issue, and keep uppdated as additional information is released.
For more information, contact PBA's government affairs department at 800.468.2274 x118.
Fact Sheet on "No Match" Letters
Sample "No Match" Letter from DHS
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posted: sam leyvas
professional beauty association
